Accounting- and Business Services:

Alexio's biggest strength is that unlike most of the czech accounting companies, we have a lot of experience in dealing with foreign clients (95% of our portfolio) and their specific issues in Czech Republic.

We have hundreds of SME clients working as self-employed, on a trade license, as Business Consultant, IT specialist or Marketing Expert providing services and invoicing their clients in the EU. Next to that, we have sro clients that are active in the local Czech market, with a significant percentage involved in international (EU) trade.

Because an estimated 95% of our clients' businesses is foreigner or foreign-owned, certain parts of accounting become more complicated (think of international tax- and VAT issues, Import duties, hiring foreign people (work permits, visas), registering at social- and health insurance, tax residency of owners and employees, etc).

About half of the people that come to us got into trouble because the previous accounting firm was not able to effectively solve or was even aware of those specific accounting issues.

Cost Estimate

A question we hear very often is: 'So how much is accouting going to cost me?' It is a very logical question, but for us one of the hardest to answer, because we do not know your business, the state of the books and potential issues. Compare it to calling up a carmechanic and asking him about the costs of servicing your car. At least he would need to know the make and model, and the state of the vehicle - else it would be a complete shot in the dark.

In case you have a running business, and a previous accountant prepared documents, please bring them (all). During the meeting we will go through them with you, so we get some impression about the volume and complexness of your transactions. Also we will talk about pending issues or things that you would like to see changed.

In case you have not started yet, or don't have any books to show, it becomes for us almost impossible to come to an estimate, since we have nothing to base it on. Secondly, starting businesses tend to have a higher need for advice and guidance than in a later stage, so hours fluctuate as the business develops.

Therefore we prefer to charge per hour, without fixed monthly fees. We work on a pay-as-you-go basis. In case you need our services more, you pay more, and if there is a lower demand, you pay less. It's as fair and easy as that.

In case you are really keen on a fixed monthly fee, we can do that, but with one condition: we will try to make a reasonable estimate of the hours and come to a fixed sum. After a few months, we will evaluate if the hours, and therefore the monthly fees, still fit.

Book a meeting - Discussing Alexio Accounting services, changing Accountants, Accounting Handover

This meeting is free of charge, it's purpose is to show what we can do your your as accountants, and it gives us a chance to learn more about you / your business.

For regular (paid) Business Consultation, please book here: Business Consultation for Foreigners

How we charge for our services:

Accounting tasks are measured in 10-minute intervals.
So, if something took 2 hours and 40 minutes, you will pay for 2 hours and 40 minutes - not 3 hours. We do not have fixed monthly sums; we invoice according to the hours we spent on your accounting. Only for certain services we have fixed fees, see the pricelist below.


VAT / KH / ESL filing, monthly or quarterly
In case your business is VAT registered, monthly or quarterly VAT Returns need to be filed, and a Kontrolni Hlaseni in the months there was a VAT-transaction within Czech Republic. And, in case of invoicing to VAT-registered clients in EU, an additional ESL as well.
Processing and filing VAT, KH and ESL will take at least 2 hour per month / quarter, even with a few invoices / expenses, because it involves a complex chain of accounting operations. Therefore, the monthly / quarterly returning costs are defined as follows: VAT Return: 750 CZK, Kontrolni Hlaseni 500 CZK (if applicable), European Sales List 500 CZK (if applicable) + the hours spent on accounting (1000 CZK/hr).

Note on VAT Deadline: Send in your papers by the 5th and avoid extra costs / penalties!
Clients that do not provide all documents by the 5th of each month run the risk that there will not be enough time to process the papers during office hours aND/or not before the deadline (which results in penalties from the Tax Office).


Small Business? Not VAT-registered? No minimum monthly fee, only the Income Tax Return
If you require only an annual Income Tax Return (This is usually the case if your business is not VAT registered), there is probably no need for accounting services during the year. If you need assistance / advice during the year, you can just book an hour of consultancy / order a service without any accounting contract. For an annual tax return we only charge the hours spent on accounting at the end of the year + the tax return itself, see Preparing and Filing an Income Tax Return.


Consultancy, One-off jobs, representation at Authorities - not only for regular clients,
Short tasks, such as solving a problem at the tax office / social office / health insurance, becoming VAT-registered, registering a car or an employee, assistance with a business visa / residence permit (extension) etc. etc. are either offered for a fixed fee (see the pricelist) or are charged on hourly basis, depending on what it is. Feel free to contact us and ask an estimate.

Important - no expensive 'additional hours' or 'additional charges'

The usual trick of many of our competitors is: an attractive low monthly package, but in reality, all kinds of things get charged on on top of the package, for example additional hours with a much higher hourly fee than the hours 'in the package', or all kinds of 'additional fees' such as mailing fee, archiving fee, fee per accounting entry, fee-per-page for every printed / copied document, fee for folders, stamps, envelopes, fee for archiving etc etc. making the total bill far from what was suggested in the beginning.

Pricelists for Accounting, Tax Returns, Payroll, Business Formation, Visa

Certain standard tasks have a fixed fee, are not charged on hourly basis. You can find them in the pricelists here: Pricelist for Accounting and Business Formation Services

Monthly Costs Price Example for a small SRO company, Full VAT Registration


A month with A VAT Report (only Expenses in CZ) and 2 hours of accounting / admin service.

1 VAT Report (750 CZK)
no KH Report (0 CZK) - [because there were no sales in CZ this month]
2 hrs of accounting (2 * 1.000 CZK)
__________________________________________
= 2.750 CZK

If the next month there would be more work (let's say 4 hours of accounting because of a lot of Sales / Purchases in CZ) the fee would be:

1 VAT Report (750 CZK)
1 KH Report (500 CZK) - [because of the sales in CZ this month]
4 hrs of accounting (4 * 1.000 CZK)
__________________________________________
=5.250 CZK

If the third month there would be also Sales into EU (let's say 3 hours of accounting) the fee would be:

1 VAT Report (750 CZK)
1 KH Report (500 CZK) - [because of the sales in CZ this month]
1 ESL (500 CZK) - [because there were sales in EU this month]
3 hrs of accounting (3 * 1.000 CZK)
__________________________________________
=4.750 CZK

Monthly Costs Price Example for a Trade License, VAT-light Registration only.

With a VAT-light Registration, a VAT Report needs to be filed *only* in the month that there was a Sale in the EU.

So, A month without any Sales into the EU:

0 VAT Report (0 CZK) - [because there were no sales in EU this month]
0 ESL (0 CZK) - [because there were no sales in EU this month]
0 hrs of accounting (0 CZK) - [nothing to do]
__________________________________________
= 0 CZK, we invoice nothing.

If the next month there would be Sales in the EU (and processing takes 1 hour) the fee would be:

1 VAT Report (750 CZK) - [because there were sales in EU this month]
1 ESL (500 CZK) - [because there were sales in EU this month]
1 hr of accounting (1.000 CZK)
__________________________________________
=2.250 CZK

Book a meeting - Discussing Alexio Accounting services, changing Accountants, Accounting Handover

This meeting is free of charge, it's purpose is to show what we can do your your as accountants, and it gives us a chance to learn more about you / your business.

For regular (paid) Business Consultation, please book here: Business Consultation for Foreigners