At all times, the client has to take care of proper document archiving. This is his/her responsibility. Alexio keeps electronic copies in cloud-based solutions (Google Drive and alike) and paper copies in its premises for accounting purposes. However, by doing so, the liability does not transfer to Alexio and stays with the client.
After the cooperation with Alexio ends, it is the client's responsibility to collect the books / data within 1 month of ending the cooperation / filing of the last tax return. After this 1 month, Alexio will archive for a maximum of 12 months whatever documents are available at a rate of 200 CZK/month per document binder / 1 Gb data unless it receives explicit instructions indicated on the handover protocol / in writing / by email by the client that data is to be discarded immediately. After those 12 months, Alexio has the right to discard data on its servers / cloud solutions / (paper) archive without prior notice to the client. The archiving fee does not apply to documents / data required for regular monthly / quarterly accounting services of the running year, however the client will be asked to pick up documents / save data of the previous years.
Accounting output (such as tax returns, (de)registration forms, Accounting Software internal database file) shall be handed over / made available to the customer after all outstanding bills, including the fees for archiving, have been paid in full and the hand-over protocol has been signed.