"Alexio": Alexio.cz sro, IC 27629279, VAT CZ27629279, or one of it's associated service providers.

Cookies

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Data & Confidentiality & Consent & GDPR:

Data sent to us in any form is personal and confidential and will be treated as such. We do not forward / share your contact info / data to third parties. Email addresses will be added to our mailing list, occasionally we send out newsletters with accounting / business related information. An unsubscribe button is always present.

By interacting with us in any shape or form, the (potential) client gives us consent for using his/her personal and/or business data for the purpose of consultancy, accounting, tax processing, newsletters.

Addition because of GDPR: if you do not wish to be on the mailing list and/or do not give us consent to use your data as has been common for decades, we're very sorry - we can not take you as a client, because it makes our work impossible.

Document Retention Policy

At all times, the client has to take care of proper document archiving. This is his/her responsibility. Alexio keeps electronic copies in cloud-based solutions (Dropbox, Google Drive and alike) and paper copies in it's premises as a service to the client. However, by offering this service, the liability does not transfer to Alexio and stays with the client.

If a client decides to stop working with Alexio it is his/her responsibility to collect the books within 1 month of ending the cooperation. After this 1 month, Alexio will archive whatever documents are available at a rate of 50 CZK/month per paper binder / paper folder / data folder unless it receives EXPLICIT instructions in writing by the client that data is to be discarded immediately. Alexio has the right to move / compact / discard data on it's servers / cloud solution / (paper) archive without prior notice to the client starting 1 month after the cooperation has ended or in case the client does not respond anymore.

Alexio shall carry no responsibility for client data / books that is/are (deemed to be) abandoned by the client.

Books / data shall not be handed over / made available to the customer before all outstanding bills, including the fees for archiving have been paid in full and the hand-over protocol has been signed.

Q: Why doesn't Alexio discard data immediately (after termination) as required by GDPR?
A1: Because clients register a trade license or sro during the year, and we do not see them until tax filing season in the next year. Their data is then required.
A2: Because clients may have moved abroad and we are then the only point of contact left for the Czech authorities.
A3: Because clients may pause their (business) activities for months / years and then resume and / or request if we happen to have something on file.

Updated 28/05/2018